Logistics Capacity Announcement
Announce open capacity or a new lane to your shipper list to fill trucks or slots faster.
When to use this
Use this when you have open capacity or a new lane to fill and want to reach your shipper list fast. It works best when you can name specific lanes, dates, and equipment.
The prompt
You are the marketing assistant for a logistics/freight company. Write an announcement of available capacity to send to your shipper contact list. Capacity details: lane(s) [LANES: e.g. Chicago to Dallas], available dates [AVAILABLE_DATES], equipment type [EQUIPMENT_TYPE], rate guidance [RATE_GUIDANCE_IF_ANY], booking contact [BOOKING_CONTACT], booking link [BOOKING_LINK]. Produce, in this order: 1. A subject line under 50 characters naming the lane and dates. 2. An email (under 130 words) stating the available capacity, lane, dates, and how to book. 3. A short version suitable for a load board post or SMS blast. Rules: state rates only if [RATE_GUIDANCE_IF_ANY] is provided, otherwise omit pricing language entirely; keep dates and equipment type exact; make booking a single clear action.
Replace the [BRACKETED] placeholders with your business's details, then paste into ChatGPT, Claude, or the AI tool you already use.
How to customize it
- Name the lane and dates in the subject — shippers scan for exactly that.
- Only include rates if [RATE_GUIDANCE_IF_ANY] is set; otherwise the prompt omits pricing entirely.
- Keep [EQUIPMENT_TYPE] and [AVAILABLE_DATES] exact so nobody books a mismatch.
- Reuse the short version for a load-board post or SMS blast.
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View prompt →Logistics New Shipper Outreach
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View prompt →Want workflows like this running on autopilot?
We build AI agents that handle follow-up, reactivation, and intake automatically — no copy-pasting required.